Transaction support
built around you.
Serving real estate agents throughout Florida with remote transaction coordination. We track contractual deadlines, follow up on paperwork, and coordinate the administrative work that follows an executed contract.
Residential resales · Buyer and seller transactions · Condominiums · New construction · Vacant land · Short sales
Sending the email
is not the finish.
Our team follows up until the requested item is received or the issue is resolved. When follow-up needs the agent's involvement, we bring the issue to the agent's attention early.
- Identify
Spot the missing document, signature, initial, or information.
- Request
Contact the appropriate transaction participant.
- Follow through
Keep the item in view and continue following up.
- Resolve or escalate
Confirm receipt or resolution. Involve the agent when needed.
Activities can overlap. Items may need agent involvement before resolution.
Very responsive. Keeps you on track. Wonderful work ethic! And she’s always nice to talk to you! Highly recommend
Maria G. · Florida client
Keep the conversation
moving with the file.
When a lender or title company needs a document, a prompt response can help them continue working on the file. When a client asks a question, we acknowledge it, obtain the needed information, and follow up.
Know what needs
attention early.
Information that deserves close attention.
Association information, lender requests, and outstanding condominium documentation deserve close attention. Incomplete information can create delays as the transaction moves toward closing.
We coordinate with the appropriate participants and follow up on outstanding administrative items.
Homeowners insurance
We remind buyers to start obtaining insurance quotes early. Property conditions that raise questions are brought to the agent's attention for the appropriate discussions or negotiations.
Breakaway does not handle or coordinate repairs.
Other items we keep in view
Outstanding title documents, appraisal status, missing signatures, and survey availability. In the transactions we coordinate, the title company typically orders a new survey when needed.
What proactive attention looks like
For example, property records may show two owners while transaction documents appear to have only one owner's signature. Our team flags the administrative concern for the agent to review. We do not determine legal requirements or make the agent's decisions.
A clear difference in who follows up.
Contract to Close
We identify missing items and follow up with the appropriate parties.
File setup, deadlines, participant communication, document follow-up, and brokerage compliance assistance after receipt of a fully executed contract.
Compliance Only
We identify missing items. The agent resolves them.
Review supplied documents, upload compliant documents, and notify the agent about missing documents, signatures, or initials. Obtaining those items is not included.
Your workflow.
Our coordination.
We adapt administrative processes to fit how your business works.
Communication
Communication templates and client communication expectations.
Tasks and tracking
Transaction tasks, tracking requirements, and administrative processes.
Reporting
Reporting preferences and updates as needed.
In their own words.
Our team is going into year two working with Breakaway TC. We love working with Jimena and her team and will definitely continue to do so. They make transactions seamless and never miss. We are hyper focused on hitting all of the dates and looking professional to our peers on the other side of the transaction and Jimena and team make it not only look easy and professional but make it FEEL easy and professional. Love this TC team!
Kelly H. · Florida client
Read Ariella V.'s complete review
Jimena is truly a gem and an irreplaceable part of my business. As my transaction coordinator, she consistently goes above and beyond, allowing me to focus on what I do best, which is selling homes and serving my clients. I genuinely could not have reached the production levels I have without her support and dedication. She’s always two steps ahead, handling every detail quickly, accurately, and with complete professionalism. From prepping listings to guiding both my buyers and sellers through every step of the transaction, she does it all, and she does it with excellence. What sets her apart is her ability to manage not just the paperwork but also the communication, especially when it comes to title companies and other agents. She even helps support my brand by making sure every transaction stays polished and organized behind the scenes. Jimena’s knowledge of real estate rules and procedures is unmatched. She always goes the extra mile, and then one more step beyond that. She’s kind, relatable, and has patiently listened to me vent more than once, even though she’s not paid to be my therapist! The bottom line: Jimena is an absolute asset to my business, and I trust her with every transaction I do. I will continue to work with her time and time again because she is just that incredible. Thank you for everything you do.
Ariella V. · Florida client
Read Nicole M.'s complete review
I’ve had the pleasure of working with Jimena as my Transaction Coordinator for the past year, and she has been an absolute asset to my business. Her efficiency, attention to deadlines, and proactive approach ensure that every detail is handled seamlessly. Jimena’s support not only enhances the value I deliver as an agent but also earns praise from my clients for her professionalism and reliability. I’m truly grateful for this partnership and look forward to continuing to work with her in 2025!
Nicole M. · Florida client
Support for your stage
of the transaction.
Contract to Close
Administrative coordination after receipt of a fully executed contract, including active follow-up on missing documents, signatures, and initials.
Listing Coordination
Listing preparation and administrative support. The agent reviews and approves the listing before activation.
Listing to Close
Listing Coordination and Contract to Close support together. View the existing package scope and pricing on Services.
Compliance Only
Review supplied documents, upload compliant documents, and identify deficiencies. The agent obtains missing items and resolves deficiencies.
Ask about applicable administrative add-on services. We will confirm the scope for your transaction.
Explore the coordinator role.
What is a transaction coordinator?
The role, the benefits, and a visual guide from contract acceptance to closing.
Explore the guideLet's talk about your next transaction.
Start with a free intro call, or reach us directly at 386-259-8606.