Your clients.
Your decisions.
Our coordination.
Serving real estate agents throughout Ohio with remote transaction coordination. We track deadlines, follow up on paperwork, and coordinate transaction participants so you can focus on your clients and business.
Send the executed contract.
We know the routine steps that follow.
Our team handles routine transaction administration, keeps you informed, and asks for your direction when a decision or authorization is needed.
Residential resales · Buyer and seller transactions · Condominiums · New construction · Vacant land · Short sales · Multifamily residential and residential investment properties
Delegate the administration.
Keep the professional judgment.
Your role stays with you
Client relationships, representation, negotiations, strategy, advice, and decisions requiring your professional judgment.
Breakaway coordinates
File setup, contractual deadline tracking, document distribution and follow-up, participant communication, and brokerage compliance assistance.
Working with Jimena as our transaction coordinator on a team has proven excellent results, as it gives more time to focus on the main goal and be more efficient in business. All transactions with Jimena have been very smooth and efficient. She is on top of everything and even goes above and beyond to make sure everything is top-notch professionalism. I wholeheartedly trust Jimena as our team transaction coordinator, and I am very confident we will always be in good hands at the top of the game.
Cherokee G. · Ohio client
An Ohio transaction example
A question worth
following through.
An additional well water testing request in a VA financed transaction prompted closer review.
An additional lender request
The lender requested an additional well water test. Breakaway questioned whether it was part of the applicable requirements and researched the issue.
Research. Document. Follow up.
Our team confirmed the applicable information with the appropriate local authority, documented it, and continued communicating and following up with the lender.
The lender agreed and cleared the file for closing.
The lender agreed with the information provided and cleared the file for closing.
An anonymized transaction example. This outcome is not guaranteed in another transaction and does not establish testing requirements for other properties.
The property.
The timing.
The actual form.
Our Ohio experience informs the questions we bring into view early. A transaction's particular property, participants, and documents guide the administrative work.
Private wells and septic systems
Private wells and septic systems are a recurring part of the Ohio transactions we coordinate. We keep related documentation and outstanding administrative items in view and communicate with the appropriate participants.
Property condition and seasonal timing
Our experience includes files with WDI concerns, older-property inspection questions, and weather-related timing complications. We flag outstanding administrative concerns for the agent's attention.
Breakaway does not handle or coordinate repairs.
Dayton-area contract practices
A significant portion of our Ohio transaction experience is in the Dayton market. The applicable contract and brokerage requirements guide the administrative details of each file. We do not assume every Ohio transaction follows the same form or process.
Keep outstanding items
in view.
Respond and follow through
We respond promptly, obtain needed information, and follow up. Sending a request does not make the task complete. When an unresolved item needs the agent's involvement, we bring it to the agent's attention early.
Fit the way you work
Communication templates, transaction tasks, tracking, reporting, and client communication preferences can be adapted to your business.
Jimena goes above and beyond always to provide fantastic transaction and client services! Thank you for being proactive and always going the extra mile to make sure things run smoothly and on time!
Sheila D. · Ohio client
Support for your stage
of the transaction.
Contract to Close
Administrative coordination after receipt of a fully executed contract, including active follow-up on missing documents, signatures, and initials.
Listing Coordination
Listing preparation and administrative support. The agent reviews and approves the listing before activation.
Listing to Close
Listing Coordination and Contract to Close support together. View the existing package scope and pricing on Services.
Compliance Only
Review supplied documents, upload compliant documents, and identify deficiencies. The agent obtains missing items and resolves deficiencies.
Ask about applicable administrative add-on services. We will confirm the scope for your transaction.
Explore the coordinator role.
What is a transaction coordinator?
The role, the benefits, and a visual guide from contract acceptance to closing.
Explore the guideMore agent perspectives
Jimena is fantastic. I highly recommend Jimena to any agent who wants to have a smooth and successful transaction. She handles all the details and coordination between all parties involved. She is always very professional and on top of every detail that needs taken care of to get the closing completed. During the process she is always pleasant and easy to work with. Jimena’s attention to details allows her agents to focus on their clients. I work with many transaction coordinators and can say that Jimena is one of the best. Tammy L. Title agency processor
Tammy L.
Jimena is the best transaction I’ve ever worked with! She manages every buyer and listing file for me and my team. Her service saves me many hours each week so that I can fully focus on serving my clients and spend my time talking to and meeting with them. She is very experienced and knowledgeable! She is a very valuable member of my team!
Tim O.
Let's talk about your next transaction.
Start with a free intro call, or reach us directly at 386-259-8606.